Privacy Policy

Details

The University actively seeks to preserve the privacy rights of those individuals that share information with the University. The personal data which you provide to the University will be processed in accordance with UK data protection legislation, specifically UK GDPR and the Data Protection Act 2018.

What is the purpose and legal basis of the processing?

Future Island-Island is an AHRC funded project that brings together community members, academics, and practitioners to co-create design-led research for a greener, more sustainable Northern Ireland economy. The purpose of processing personal data is for responding to enquiries related to the Future Island-Island project. The data will be directed to a designated mailbox and used only to provide the requested information or follow-up with the recipient.

The following lawful basis that applies to this processing is:

UK GDPR Article 6.1(a) – the data subject has given consent to the processing of their personal data for specific purposes.

UK GDPR Article 6.1(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

For processing special category data, our legal basis for processing is:

UK GDPR Article 9(g) – reasons of substantial public interest (with a basis in law).

Data Protection Act 2018, Part 2, Schedule 1 (6) – Statutory etc and government purposes.

How the University collects your personal data

The University shall collect the personal data via the submission of information through a contact form or email inquiry related to the Future Island-Island project. When you choose to contact us through the provided call-to-action (CTA), your name, email address, and any other details you voluntarily provide will be sent directly to a designated University mailbox. This data will only be used to respond to your inquiry or provide you with further information about the project.

Change of Purpose

The University will only use your personal data for the purposes for which it collected in, unless the University reasonable considers that it needs to use the personal data for another reason and that reason is compatible with the original purpose. If the University needs to use your personal data for an unrelated purpose it shall notify you and explain the legal basis for which allows the University to do so.

How long does the University hold your personal data?

Personal data collected as part of your request for more information will be retained for a period of 1 year.

The University’s Retention and Disposal Schedule includes guidance on retention and disposal periods.

View the Schedule

Categories of personal data processed by the University

Personal Data

The University may collect, use, store and transfer the following types of personal data as part of this processing:

• Name
• Email address

Any information you volunteer as part of a request for more information on the project.

Who does the University share your data with

The University shares personal data with third parties where necessary for the purposes of the processing and where there is a legal basis to do so. Where information is shared with such third parties, the University will seek to share the minimum amount necessary.

Your personal data will not be shared with third parties as part of this processing.

Your rights as a Data Subject

As a University data subject you have the right to:

Access and obtain a copy of your personal data on request;

• Require the University to change incorrect or incomplete personal data;
• Require the University to delete or remove your personal data, for example where the data is no longer necessary for the purposes of processing. Note, however that the University may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;
• Object to the processing of your personal data where the University is relying on its legitimate interests as a legal ground for processing;
• Where the University is relying upon consent to process your personal data, you may withdraw your consent at any time; and ask the University to stop processing personal data for a period if the personal data is inaccurate or there is a dispute about whether or not your interests override the University’s legitimate grounds for processing the personal data.

Further information and your right to complain

Further information in respect of the University’s practice in respect of data protection and our Data Protection Policy

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request the University transfer a copy of your personal information to another party, please contact the University’s Data Protection Officer,

Clare Jamison at:

c/o Ulster University, Room J312
Coleraine
BT52 1SA
02870123502
Universitysecretary@ulster.ac.uk

If you are not satisfied with how the University is processing your personal data, you can make a complaint to the ICO. Further information about your data privacy rights are available on the ICO’s website at: www.ico.org.uk